Creating a copy of a Microsoft Form

Most of the tools within the Douglas College Office 365 accounts store their data and files within the user’s OneDrive account. This makes it easy for the user to copy files from one area to another. One tool that does not store their files in OneDrive is Microsoft Forms [Note: some data may be stored in OneDrive, but the main form or quiz is not]. Whenever a user creates a form or quiz in Microsoft Forms, the form is only stored online. This means the user needs to find another way to copy the file if they want to use it with another account. This could be when someone leaves Douglas College and wants to keep a copy of their forms and quizzes created using their Douglas College Office 365 account. The user can create a free Microsoft account and then copy any forms or quizzes they want to keep into that free account. It is not a difficult task, but it does require the user to do it one form or quiz at at time.

This is also useful when one user wants to share a template of the form or quiz with another user. This might be an instructor who has created a form or quiz that another instructor teaching the same course could use in their own class. It might even be the same user wanting to create a copy for a different section of the course.

Here is how you can copy a form or quiz to another acccount.

1. Open the form or quiz you want to copy.
2. In the top-right corner, click on the three dots.
3. Click on Collaborate or Duplicate.
4. Under Share as a template, click on + Get a link to duplicate.
5. Click on Copy.
6. Open a private or incognito tab in your browser.
7. Paste the link into the address bar, and hit return/enter on your keyboard.
8. Click on Duplicate at the top of the screen.
9. You will be asked to log into an account. Log into the account in which you want to copy the form or quiz.
10.  Once you are logged in, it will create a copy and you will now see the new copy on your screen.
11. If you have more than one form to copy, don’t close the private/incognito tab. Simply go back to the other window where your original form is located and start the process again with the next form. You can simply toggle back and forth between your two accounts in separate windows this way.

Here is a video demonstrating these steps using Google Chrome (no audio – only text guides)